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Accounts Payable Specialist II ID-22925

Summary Statement

 

The Department of Finance supports Boise’s mission of delivering exceptional municipal services and fostering a safe, vibrant community. We are guided by the values of teamwork, expertise, consistency, balance, and integrity.

We are seeking an Accounts Payable Specialist II to coordinate and administer accounts payable functions across the City of Boise. This role is responsible for resolving misapplications in monthly and quarterly reconciliations, reclassifying purchase orders and invoices, and managing purchasing card accounts. The specialist also ensures compliance with current purchasing policies. This position operates under general supervision.

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Essential Functions

Prepares invoices for payment, determines appropriate management approval, and accurately enters invoices into the City of Boise's financial software system. 

Submits invoices for payment and retains documents per the City of Boise's retention policy. Creates purchase orders submitted by department or unit managers, validates contract documents for accuracy, monitors balances and works with the department and purchasing unit to file change orders. 

Manages purchasing card accounts and submits applications. Processes payments and coordinates with department staff to charge the correct expenditure lines. Ensures purchases adhere to applicable City of Boise policies. 

Adds and maintains vendors by following IRS policies. Reviews and clears monthly vendor statements. Ensures purchases adhere to all applicable city, state and federal policies. Anticipates pending charges at year-end for accurate liability reporting. 

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Requirements

Required Knowledge, Experience, And Training
High school diploma or equivalent and two years of experience in accounts payable processing, or an equivalent combination of experience and/or education.

Knowledge of: accounting principles and practices; computerized accounting systems; and computer usage including related software.

Ability to: apply accounting principles to resolve problems; accurately perform complex mathematical calculations; establish methods, procedures and internal controls to maintain accounts payable and purchasing card systems; accurately prepare accounts payable and purchasing card reports; maintain confidentiality with sensitive documents or information; communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.

Preferred Knowledge, Experience, And Training
Associate's or Bachelor's degree in finance, accounting or related field and at least four years of experience in accounts payable processing and governmental accounting experience.

Certified Public Accountant (CPA).

Special Requirements
Applicants must be able to pass:

City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts
While performing the duties of this job the employee is rarely lifting/carrying up to 10 pounds. Also, the employee is rarely pushing/pulling up to 10 pounds. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity.

Working Environment
The work environment will include inside conditions.

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