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Procurement Officer ID-22855

SUMMARY

The purpose of this job is to lead, coordinate, and oversee purchasing requests and activities. Specifically, technology purchases. Ensures the effective and consistent application of all policies and standards, and facilitation of comprehensive solicitation processes and all contracting responsibilities. Leads special project initiatives, supports development of policy, processes, and procedures, and recommends process improvements. Provides advanced level procurement and contracting expertise and consultation in support of all procurement. Also contributes or leads on other tasks such as, purchasing cards, travel, CBI contract compliance, spend analysis, facilitating meetings with other city departments related to Enterprise Resource Planning capital investment projects and Police and Fire grant funded projects and contracts, developing contractual documents including amendments, change orders, waivers, and city manager memos for formal and informal solicited contracts, and other duties as assigned.

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GENERAL SUMMARY

The purpose of this job is to lead, coordinate, and oversee purchasing staff and activities. Ensures the effective and consistent application of all policies and standards, and facilitation of comprehensive solicitation processes and all contracting responsibilities. Leads special project initiatives, supports development of policy, processes, and procedures, and recommends process improvements. Provides advanced level procurement and contracting expertise and consultation in support of all procurement.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

  • Provides strategic and tactical guidance to departmental and City stakeholders in the implementation of enterprise purchasing activities.

  • Prepares solicitation documents, contracts, amendments, change orders, purchase orders, and recommendation for awards, contract closeouts, unsolicited proposals, revenue contracts, grant solicitations, and memoranda of understanding.

  • Analyzes and improves procurement processes using existing data sources to track trends in key metrics.

  • Performs monthly P-Card reconciliation processes.

  • Participates in financial reporting, invoicing, and billing processes on behalf of the department as needed.

  • Manages plan review services including plan review, cost estimates, and specifications.

  • Provides solutions for risk mitigation with City legal team and stakeholders.

  • Prepares and manages contracts to ensure compliance to specific project requirements and applicable laws.

  • Reviews and approves forecasts and work-in-progress at various stages of development.

  • Oversees and monitors all contract activities for quality assurance.

  • Provides ongoing training to departmental staff using multiple delivery methods.

  • Performs other duties as assigned.

 

MINIMUM QUALIFICATIONS

Required Education and Experience

  • High school diploma (or GED equivalent)

  • Nine (9) years of related work experience in preparing solicitations or contracts related to purchasing

  • Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

 

Required Licenses or Certifications

  • None

 

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

  • Administrative and clerical procedures, methods, and computer equipment
  • Basic PC based software applications, business software, and procurement systems
  • Principles and practices of basic bookkeeping
  • Modern office procedures, methods, and computer equipment
  • Procurement law, State statute, and City, State, and Federal requirements
  • Procurement procedures
  • Contracts and contract administration
  • Principles and practices of government procurement and supply-chain management
  • City policies, processes, and procedures
  • Best practices for contract administration
  • Project management and support

Skill in:

  • Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
  • Performing a variety of duties, often changing from one task to another of a different nature
  • Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
  • Attention to detail
  • Leadership
  • Providing presentations
  • Change management
  • Strategic planning and critical thinking
  • Making recommendations
  • Data research, analysis, and evaluation
  • Providing excellent customer service
  • Organization and time management
  • Negotiation
  • Collaboration and teamwork
  • Troubleshooting and problem-solving techniques

Ability to:

  • Work independently & handle dynamic timelines
  • Understand and carry out oral and written directions
  • Accurately organize and maintain paper documents and electronic files
  • Maintain the confidentiality of information and professional boundaries
  • Communicate clearly and concisely in written and verbal communication
  • Perform price and cost analysis
  • Identify weak points and potential risks to mitigate
  • Facilitate procurement
  • Prepare accurate records and documentation
  • Review contractual documents
  • Provide budget oversight
  • Manage more complex procurements and contracts
  • Prioritize and schedule work

 

ADA and Other Requirements

Positions in this class typically require: grasping, stooping, squatting, kneeling, crouching, reaching, pushing, talking, hearing, seeing, and repetitive motions.

 

Physical Requirements:

  • Essential and marginal functions may require maintaining physical condition necessary for sitting, standing, climbing, or walking extended periods of time
  • Light to moderate lifting and carrying; some crouching, stooping, squatting, crawling, reaching, pushing, and pulling when performing tasks
  • Adequate vision, hearing, and speech required

 

Sensory Requirements:

  • Concentrated and attentive use of one or more senses (visual, audio, and other sensory modalities) for proof reading, data entry, tabulating data
  • Ability to operate in an environment with frequent interruptions from people and or noises, which in return could result in some level of stress, fatigue, or strain
  • Comprehensive of written information in work related documents
  • Ability to hear, understand and distinguish speech

 

 

CONDITIONS OF EMPLOYMENT

The City's Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

 

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate's written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

 

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

 

The City of Charlotte is an Equal Opportunity Employer.

 

HOW TO APPLY

Apply online.

 

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

 

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

 

For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us.

 

The City of Charlotte is committed to making the job application process accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modification will be provided. To make a request, please emailHRADAAdministration@charlottenc.gov, call 704-962-6168, or visit us in person at700 4th St., Charlotte, NC 28202.

 

 

BENEFITS

The City of Charlotte provides a comprehensive benefits package to all employees.

 

Clickhereto learn more about the City of Charlotte's benefits.

 

The City of Charlotte is a drug and alcohol-free workplace.

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