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Executive Assistant ID-20195

About the Company:

I’m hiring an Executive Assistant for a dynamic CEO based in Miami. He’s a strong, driven leader with high expectations—especially for his right hand. This role is best suited for someone who can operate as a true extension of the CEO: sharp, proactive, and deeply trustworthy. If you thrive in fast-paced, high-performance environments and love being the person who keeps everything on track, this could be an ideal fit.

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About the Role:

What You'll Be Doing:

  • Managing a constantly evolving calendar
  • Coordinating complex travel arrangements (domestic & international)
  • Handling email and communications on behalf of the CEO
  • Preparing meeting materials, agendas, and follow-ups
  • Acting as a liaison with internal and external stakeholders
  • Supporting sales efforts with admin tasks (CRM updates, proposals, etc.)
  • Managing relationships with vendors and suppliers
  • Ensuring a top-notch client experience through coordination and communication
  • Overseeing product sample logistics and distribution
  • Assisting with sales decks and presentation materials
  • Pitching in on special projects and occasional personal tasks


Qualifications:

What We're Looking For:

  • 4+ years supporting senior leadership or C-suite executives
  • Excellent communication, judgment, and organizational skills
  • High discretion and a proactive mindset—you anticipate needs, not just react
  • Comfortable managing competing priorities in a high-stakes environment
  • Tech-savvy: familiar with Google Suite, Microsoft Office, Slack, Zoom, CRM tools
  • Professional, polished, and flexible with a no-task-too-small attitude
  • Based in Miami and available for full-time onsite work


Preferred Skills:

  • Sales admin experience
  • Worked with vendors or in supplier management
  • Background in manufacturing or food & beverage
  • Exposure to M&A activity
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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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