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Executive Assistant ID-20378

Executive Assistant to VP of Sales & VP of Marketing


Providing administrative support to the Vice President of Sales and the Vice President of Marketing as well as the department management personnel. Responsible for the handling of confidential information, requiring good judgment, discretion, and sound technical skills. Must be able to work independently and as part of a team on special projects. Must be able to interact and communicate with individuals at all levels of the organization. The position requires continuous attention to detail and the ability to work in a fast-paced environment, while managing multiple tasks and priorities.

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Essential Duties and Responsibilities

  • Managing and maintaining executive calendars and staff meeting agendas on a daily basis, including scheduling meetings, appointments, and conference calls
  • Organizing professional site visits for vendors, customers, and other business partners
  • Arranging detailed travel itineraries for executive staff, including booking airline, train, hotel, and car reservations, limousine transportation, conferences, event and restaurant reservations
  • Communicating with customer, vendors, regarding meetings and events
  • Maintaining vendor and customer management records in SAP
  • Organizing functions and off-site events
  • Providing backup support to the other Executive Assistants
  • Preparing and edit correspondence, communications, presentations, and other documents
  • Creating and editing PowerPoint presentations
  • Maintaining all office supplies and equipment (ordering supplies, replacing toner, adding paper, programming phone numbers on fax machine, calling in office vendors for repairs)
  • Assisting with budgeting process and compiling data of expenditures
  • Performing tasks and sharing goals as part of a support team with responsibility for areas such as communication, evaluating, analyzing, problem solving, and decision-making
  • Running errands (buying supplies, picking up meeting materials, etc.)
  • Answering and screening telephone calls; filing, data entry, report generation, and data verification
  • Supporting other departments with projects, administrative duties, etc.

NOTE: This list presents only the principal duties of the position and is not intended to be comprehensive. The duties and responsibilities listed above may be changed or supplemented at any time in accordance with business needs and conditions.


Education and Experience

  • Associates Degree in Business or related field, or equivalent work experience
  • 3 - 5 years' experience performing general office duties and procedures

Competencies and Skills

  • Excellent interpersonal and communication skills
  • High ethical standards; high degree of initiative, self-motivation, perception, and independent judgment
  • Strong organizational skills and attention to detail
  • Demonstrated commitment to Company values, policies, procedures, and controls
  • Ability to work well with others at all levels of the organization
  • Strong working command of the English language, with excellent verbal and written communication and presentation skills
  • Proficiency in Microsoft Word, Excel, and PowerPoint
  • Ability to adapt to rapidly changing priorities, while managing multiple projects
  • Excellent time management with ability to prioritize
  • Handling matters of a confidential nature
  • Desire to be a high performer and a strong team player
  • Must be able to work independently and as part of a team on special projects.

Physical Demands

  • Must be able to stand, sit, and walk
  • Long periods of sitting are required, as well as long periods of working on the computer
  • Occasional lifting up to 30 pounds

NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions


Work Environment and Personal Protective Equipment:

Within the Smith & Wesson manufacturing facility, employees may be exposed to manufacturing noise, airborne liquid chemicals, fine particulate dust, ambient temperatures, and industrial lighting. Work environment is similar to most manufacturing operations. May be exposed to excessive noise, temperatures, hazards associated with working around moving machinery, work in confined quarters, exposure to vibrations and shop lighting, continuous exposure to hot temperatures, may be humid, odors, dust, continuous exposure to mechanical hazards, and occasional exposure to chemical hazards.


The following Personal Protective Equipment is required:

* Safety glasses with side shields and hearing protection required when on manufacturing floor

The use of additional personal protective equipment (PPE) may be required when a job task(s) is being completed in or around your assigned department or in another department, this includes safety eyewear, hearing protection, and safety footwear.

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